2024 Tucson Gem and Mineral Show®
Tucson Convention Center: 260 South Church Avenue, Tucson, AZ 85701, Ph: (520) 791-4101
Dealer Hours
Thursday, Friday: February 8 – 9, 2024, 8:00 a.m. to 7:00 p.m.
Saturday: February 10, 2024, 9:00 a.m. to 7:00 p.m.
Sunday: February 11, 2024, 9:00 a.m. to 8:00 p.m.
Booth Inventory
Listed below is a brief description of the inventory that is automatically provided by TGMS. Regardless of your booth layout, whether you are staying with the standard booth configuration or another configuration, you must use TGMS booth colors (dove and cream). 10’ x 10’ booth consists of: 8’ back drape, 3’ side drape, two chairs, one 8’ by 30” front table, topped and skirted. For each additional 10’ of booth space, double the basic inventory except for chairs. Booth signs shall be provided for all Educational Exhibitors by TGMS. Please refer to paragraph 11 of the 2024 Show Agreement.
School Visits Program
Friday, February 9th from 9:00 a.m. to 12:00 noon. The Show opens at 9:00 a.m. to the school children only! The general public is admitted beginning at 10:00 a.m. This is another very popular program, and it succeeds because of the support of the everyone in the Show. We encourage you to have free educational items for the children on Friday morning. It is the very basis of our Show, to encourage interest and study in geology, mineralogy, lapidary, and allied earth sciences.
Special Services
Insurance
It is required of all the Tucson Gem and Mineral Show® Educational Exhibitor to provide a “Certificate of Insurance” to the Tucson Gem and Mineral Society office by January 12, 2024 (per your Agreement, paragraph 14). If you do not have coverage already in place, arrangements have been made for TGMS Educational Exhibitors to acquire insurance coverage by purchasing as part of a group. Here is the link: https://show.hub.tgms.org/show-insurance/2024
If you purchase insurance through TotalEvent, you must send a copy to tgms@tgms.org. If you have any questions about TotalEvent, contact the TGSM Office first. Do Not contact TotalEvent directly.
Arizona Cine Equipment is the exclusive source for ordering all your extra services:
a) Labor for moving your booth material or equipment to or from your booth and
b) Additional equipment related to your booth (tables, counter tables, skirting, counter table skirting, table topping, chairs, waste baskets, lighting frames, labor, etc.).
Educational Exhibitor cases may be rented from and/or delivered by Arizona Cine Equipment. In addition, Arizona Cine coordinates the delivery of cases by Access Hardware Solutions (AHS) and Tucson Store Fixtures (TSF). See below for additional case information. Please use this link for information to order your booth dressing needs:
http://onlineordering.azcine.com
use passcode 69TGMS2024
Please Note: If you are new to ordering online through Arizona Cine Equipment, you will need to register. If you ordered online last year, all you will need to do is log in with the password you created previously. Contact, Breana Oliver at: Phone (520) 623-8268, Fax: (520) 623-1092 or Email: breana@azcine.com.
Access Hardware Solutions, LLC (AHS)
AHS is approved to deliver “Educational Exhibitor owned” display cases ONLY to the 2024 Tucson Gem and Mineral Show®. AHS is not approved to rent cases or equipment and is not approved to deliver other Educational Exhibitor items or material. Contact, Rob Hyatt, Phone; (520) 631-3858 or email: robhyatt.az@gmail.com.
Tucson Store Fixtures (TSF
TSF may provide fiber optic and LED metal cases to Show Educational Exhibitors. TSF may NOT provide any other cases to Educational Exhibitors unless:
a) such cases are not carried by AZ Cine
OR
b) AZ Cine has none of the same item available to rent
TSF may deliver display cases rented by TSF and deliver “Educational Exhibitor owned” display cases to the 2024 Tucson Gem and Mineral Show®. TSF is not approved to rent any other equipment or deliver any other additional Educational Exhibitor items or material. Contact, Curt Cowley, Phone: (520) 623-0064, Email: curt@tucsonstorefixtures.com.
Commonwealth Electric
You must contact them for all your electrical requirements. Use this link for information to order your electrical needs, www.commonwealthexpo.com, then follow the menu/links for ordering online. For more information, you can also contact Jennifer Sutherland at: Phone: (520) 623-2155, Fax: (520) 623-3401 or Email: JSutherland@commonwealthelectric.com.
Tucson Convention Center
For information on obtaining a telephone/internet line order form contact: Tucson Convention Center, 260. S. Church Avenue, Tucson, Arizona, 85701: Please contact: Martha Espino, Contract Administrator, Phone (520) 837-4758, Email Janine.Pfeifer@tucsonaz.gov. Or download the TCC order form, fill it out then send it to the email address listed on the form: http://tucsonconventioncenter.com/wp-content/uploads/2016/07/Utility-Order-Form-Phone-IT-and-H2O.pdf (Use only the telephone/internet form, the water/drain form does not apply).
Savor (food & beverage)
SAVOR is the exclusive provider of all food and beverages at the Tucson Convention Center. As such, any requests to bring in outside food and beverages will be at Savor’s discretion and will be considered on a case-by-case basis. This includes requests for amenities such as logo-bottled water, hard candies and sample products. SAVOR can provide catering for all types of events and general public concession services. For these and other related services, please contact: Greg Carra, Director of Food and Beverage, Phone. (Direct): (520) 837-4771, email: greg.carra@tucsonaz.gov.
Licensing
NOTE – Combined Tucson City sales tax (2.6%) and Arizona State sales tax (6.1%) is: 8.7%
State of Arizona – Dept. of Weight & Measures
Any questions on your scales please direct your questions to the AZ Weights and Measures Services Division: 1688 W. Adams Street, Phoenix, AZ 85007, (602) 771-4920. To obtain the license form and partial list of Arizona approved scales go to: www.agriculture.az.gov.
State of Arizona – Dept. of Revenue
State of Arizona – Dept. of Revenue: If you do business for special events in Arizona, you are required to have a license. To complete a Joint Tax Application (JT-1) for a TPT License and/or for Withholding (if you have employees) complete the online application at https://www.aztaxes.gov. For licensing questions on transaction privilege tax call (602) 716-6181 (License and Compliance Unit) or email at LicenseCompliance@azdor.gov.
City of Tucson – Trade Show License
A City of Tucson Dealer Trade Show License is required. For more information on how to obtain this license or if you even need this license, please call: Adriana Gastelum, 520-791-4566 or use this email; adriana.gastelum@tucsonaz.gov
Additional Information
Visit Tucson
1-800-638-8350 or 520-624-1817. For information on the winter shows:
http://www.tucsongemshow.org/
Sun Link Streetcar
For information on the Sun Link Tucson Streetcar System: www.suntran.com. For information on getting around downtown: www.downtowntucson.org.
TCC Parking
Please refer to this link for parking lots around the TCC: www.tucsonconventioncenter.com/directions-parking. For more information contact the TCC front office: 520-791-4101.
Downtown Parking
Please refer to this link for information for downtown parking: www.ParkTucson.com. For more information you can contact: Park Tucson, Phone: (520) 791-5071.
Tucson Fire Department
If you have any questions, contact Daniel Harris in charge of Special Events at: Phone: (520) 837-7106. Tucson Fire Department, Fire Prevention Division, 300 S. Fire Central Place, Tucson, AZ, 85701.